Membership Coordinator

The membership coordinator is responsible for maintaining all the records of individual members, including such vital items as name, address, city-state-zip, phone number(s), e-mail addresses, expiration date, and type of membership (individual, family, life, etc.).

Computer skills are essential.  Currently we maintain our records using Microsoft Access, a fairly easy-to-learn database system.  Any other software which is accessible could be used, at the membership coordinator's discretion.

1. Put information on memberships into the database as it comes in, typically from the VSC Administrator but possibly from others as well.

2. Send out renewal letters when memberships come due.  Typically two or three letters are sent out: one before the membership renewal becomes due, and one after it is overdue.  

3. If dues are not paid, at a determined time (typically three months after the membership has expired) the membership's status is changed.  The record is not permanently deleted, however.

4. Send backup copies of the current membership information (typically, a document listing all current members and complimentary subscriptions) to the President and other designated people.

5. Print out and send labels, on request, to the circulation manager so that the newsletter or other mailings can be sent out.  If the circulation manager (or some other helpful person) can be recruited to print them out for you, you can send them by e-mail in a Microsoft Word document, allowing the person receiving the document to print them out, this can be done instead.